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Accessible PDFs are designed to be easy to use and navigate.
ADA Compliance
ADA compliance means following the Americans with Disabilities Act (ADA) to ensure that people with disabilities have equal access to information and services. This includes websites, buildings, and other public spaces.
SECTION 508 Compliance
Section 508 compliance is a federal law that ensures that people with disabilities can access information and communication technology (ICT). This includes websites, software, and other digital assets.
WCAG 2.0/2.1/2.2
The Web Content Accessibility Guidelines (WCAG) are a set of guidelines designed to ensure that web content is accessible to all users, particularly those with disabilities. These guidelines are developed by the W3C Web Accessibility Initiative (WAI) and are essential for creating websites, documents, and applications that are usable by individuals with a wide range of disabilities, including those with visual, auditory, physical, cognitive, and neurological disabilities.
Services Provided in PDF Remediation:
A PDF accessible document is one that is designed and structured so that it can be easily used by people with disabilities, particularly those who rely on assistive technologies like screen readers, magnifiers, or alternative input devices. An accessible PDF ensures that all users, regardless of their abilities, can access the content in a meaningful way.
Tagging PDF Documents:
Tagging adds structure to a PDF (like headings, paragraphs, lists, etc.) so that screen readers and other assistive technologies can interpret the document correctly. Tags help define the logical reading order, allowing users to navigate the content easily.
Adding Alt Text for Images:
All non-text content like images, charts, graphs, and diagrams should have alternative text (alt text) so that visually impaired users can understand the visual content via a screen reader.
Ensuring Proper Document Structure:
Headings should be marked up with appropriate heading levels (H1, H2, etc.) so that screen readers can navigate through sections easily.
Lists should be properly identified as bulleted or numbered lists.
Tables should be made accessible by ensuring correct structure, headers, and row/column labeling.
Accessible Forms:
Form fields (e.g., input boxes, checkboxes, radio buttons) need to have clear labels, instructions, and error messages that are read correctly by screen readers. Remediation services include ensuring that users can easily navigate through and fill out forms using assistive technology.
Other PDF Accessible/Remediation Services
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Text Recognition for Scanned Documents (OCR):
OCR (Optical Character Recognition) is used to extract and convert text from scanned or image-based PDFs into actual text that can be read by assistive technologies like screen readers.
Ensuring Keyboard Accessibility:
Ensure that interactive elements like forms, buttons, and links are navigable and usable with a keyboard alone (this is particularly important for users with motor disabilities).
Color Contrast and Font Accessibility:
Improving the contrast ratio between text and background to make sure that the document is readable for users with low vision or color blindness.Ensuring that the fonts used are legible and large enough for all users.
Document Metadata:
Adding relevant document metadata (like the title, author, language, etc.) so users and assistive technology can better identify and interpret the document.
Creating Accessible Links and Bookmarks:
Making sure that links are clearly identifiable, have descriptive text (rather than generic “click here” text), and are properly structured for navigation. Creating a bookmark structure in the PDF that enables easier navigation, particularly for lengthy documents.
Fixing Complex Layouts:
If the document has complex layouts (e.g., multi-column or tables), the remediation process involves ensuring that the content flows logically, especially when read by a screen reader. Elements like floating text boxes, columns, or overlapping content should be correctly structured.
Testing for Compliance:
Once the remediation work is completed, the service will test the PDF for accessibility using both manual and automated testing tools to verify that it meets the required accessibility standards (WCAG, Section 508, etc.).Some services also conduct user testing with people who have disabilities to confirm that the document works properly with assistive technology.
PDF Accessibility Audit:
A thorough evaluation of the existing PDF document to identify accessibility issues and areas that need improvement. This can include checking for missing tags, improper reading order, lack of alt text for images, and poor document structure. Automated and manual checks are usually conducted to ensure that the document complies with the necessary accessibility standards (such as WCAG 2.0, 2.1, 2.2).